Royana has developed this Privacy Policy to describe how and what type of personal data will be collected from visitors of the Website.

Royana will comply with laws and administrative regulations regarding the processing of personal data, strive to conduct appropriate processing and security management in accordance with this Privacy Policy (hereinafter referred to as the “Policy”), and prevent the use of personal data beyond the scope of the visitor’s consent, in response to the trust of Visitors. Royana will monitor the use of the Website but will not track any individual Visitors or collect individual data unless Visitors disclose information voluntarily, such as registering as a member, partners, participants, donators, etc., and signing up for related activities. In addition, Royana will not sell or rent the data which voluntarily disclosed to the Website by Visitors, nor share such information with any third party; Royana will only communicate with Royana members, partners, participants, donators or similar for purposes related to the organization's work.

Please read and understand this Policy carefully before using the Royana Website. When Visitors use the Website, it shall be deemed that Visitors have read, understood, and agreed to this Policy and its updated versions from time to time, and agree that Royana will collect and use personal information in accordance with the provisions of this Policy. Royana will obtain the consent of Visitors in advance when using their personal information for purposes not covered by this Policy. If Visitors have any questions during the reading process, they can contact Royana. If Visitors do not agree with any terms in this Policy, please stop submitting personal information.

Data Collection

The Website collects two types of data:

Personal Data: it refers to all kinds of information recorded electronically or otherwise that can identify a specific natural person alone or in combination with other information but does not include anonymized information.

To access specific sections (e.g. member registration, event registration), Visitors may be asked to provide personal information such as name and email address. This information will only be collected when Visitors fill in the relevant forms provided on the Website and voluntarily provide relevant personal information, and this information will be stored in the Royana database.

General Data: the Website uses Cookies to automatically collect non-personally identifiable information to monitor visitor usage patterns and behavior and improve user experience. Royana uses Cookies to collect data when Visitors use the Website, including IP address (anonymization processing), browser type, pages visited, time of operation, etc. This data shall be used only for statistical analysis of Website performance, improvement of user experience, which is not associated with any personally identifiable information. You can disable Cookies through browser settings, but this may result in some functions unavailable.

Use of Information

Royana will use the general information collected to analyze the browsing patterns and usage trends of all Visitors to the Website to optimize the structure and content of the Website. In this process, personal data such as name, address, telephone number or e-mail address will not be collected, stored or used.

Regarding the use and sharing of personal data, the relevant personal information will be used for specific purposes with the consent of the individual (including when the individual registers for Royana activities, requests Royana services), or the relevant personal information will be processed for legal purposes (including administrative or judicial authorities mandate to provide them).

1. Delegated processing and sharing

Royana will not share the personal data of Visitors with any company, organization and individual except in the following circumstances: 1) Providing information within the scope required for business to contractors and partners. 2) Sharing Visitors’ personal information with the public in accordance with laws and regulations, or in accordance with the mandatory requirements of administrative agencies and judicial agencies. When presenting or providing personal data, Royana will require the recipient to take protective measures to prevent illegal disclosure of personal data.

2. Transfer

Royana will not transfer the personal data of Visitors to any company, organization or individual, except in the following cases: 1) Royana will transfer the personal data of Visitors to other parties after obtaining the explicit consent or authorization of Visitors in advance. If required by laws and regulations, Royana will inform and obtain the Visitors’ explicit consent when transferring sensitive information in accordance with the requirements of laws and regulations. 2) It must be provided in accordance with laws and regulations, legal procedural requirements, mandatory administrative or judicial requirements; 3) Subject to relevant agreements signed with Visitors or other legal documents; 4) In terms of merger, acquisition or bankruptcy liquidation, if it involves the transfer of personal data, Royana will require the new company or organization that holds the Visitors’ personal data to continue to be bound by this Policy, otherwise Royana will require the company or organization to re-request the authorization and consent of Visitors.

3. Public disclosure

Royana will only publicly disclose the personal data of Visitors under the following circumstances and on the premise of taking security measures in line with industry standards: 1) according to the needs of Visitors, disclose the personal information specified by Visitors under the disclosure method explicitly consented by Visitors; 2) When Visitors’ personal data must be provided in accordance with the requirements of laws, regulations, mandatory administrative or judicial requirements, Royana may publicly disclose the personal data in accordance with the type, content and method of required personal data.